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Sentinel Common Data Model Encounter

1 forms  
Encounter
Description

Encounter

Alias
UMLS CUI-1
C1512346
Unique member identifier
Description

Arbitrary person-level identifier. Used to link across tables. Note: PatID is a pseudoidentifier with a consistent crosswalk to the true identifier retained by the source Data Partner. For analytical data sets requiring patient-level data, only the pseudoidentifier is used to link across all information belonging to a patient.

Data type

text

Alias
UMLS CUI [1]
C2348585
Unique encounter identifier
Description

A unique combination of PatID, ADate, Provider and EncType. Used to link the Encounter, Diagnosis, and Procedure tables. Note: Medical utilization data is captured in 3 tables: Encounter: the encounter record that characterizes the outpatient visit or hospital stay Diagnosis: the diagnosis or other clinical code(s) associated with the encounter record Procedure: the procedure code(s) associated with the encounter record These 3 tables and the Inpatient Pharmacy, Inpatient Transfusion, and Vital Signs table are linked by EncounterID. All diagnoses and procedures for an encounter should have the same EncounterID. It is allowable to have "orphan" diagnosis or procedure records with EncounterIDs that do not have a match in the Encounter table.

Data type

text

Alias
UMLS CUI [1,1]
C1512346
UMLS CUI [1,2]
C1300638
Admission Date
Description

Encounter or admission date.

Data type

date

Alias
UMLS CUI [1]
C1302393
Discharge Date
Description

Discharge date. Should be populated for all Inpatient Hospital Stay (IP) and Non-Acute Institutional Stay (IS) encounter types. May be populated for Emergency Department (ED) encounter types. Should be missing for ambulatory visit (AV or OA) encounter types.

Data type

date

Alias
UMLS CUI [1]
C2361123
Unique provider identifier
Description

Provider code for the provider who is most responsible for this encounter. For encounters with multiple providers choose one so the encounter can be linked to the diagnosis and procedure tables. As with the PatID, the provider code is a pseudoidentifier with a consistent crosswalk to the real identifier. Note: The provider variable must be consistent within a health plan. An inpatient stay must only have one Provider, even if multiple providers performed procedures.

Data type

text

Alias
UMLS CUI [1,1]
C1138603
UMLS CUI [1,2]
C1300638
Geographic location (3 digit zip code): Facility Location
Description

Should be left blank if missing.

Data type

integer

Alias
UMLS CUI [1]
C0421454
Encounter Type
Description

Ambulatory Visit = Includes visits at outpatient clinics, same day surgeries, urgent care visits, and other same-day ambulatory hospital encounters, but excludes emergency department encounters. Emergency Department = Includes ED encounters that become inpatient stays (in which case inpatient stays would be a separate encounter). Excludes urgent care visits. ED claims should be pulled before hospitalization claims to ensure that ED with subsequent admission won't be rolled up in the hospital event. Inpatient Hospital Stay = Includes all inpatient stays, same-day hospital discharges, hospital transfers, and acute hospital care where the discharge is after the admission date. Non-Acute Institutional Stay = Includes hospice, skilled nursing facility (SNF), rehab center, nursing home, residential, overnight non-hospital dialysis and other non-hospital stays. Other Ambulatory Visit = Includes other non overnight AV encounters such as hospice visits, home health visits, skilled nursing facility visits, other non-hospital visits, as well as telemedicine, telephone and email consultations.

Data type

text

Alias
UMLS CUI [1]
C0545082
Servicing provider identifier
Description

Local facility code that identifies hospital or clinic. Taken from facility claims. Used for chart abstraction and validation.

Data type

text

Alias
UMLS CUI [1,1]
C0019994
UMLS CUI [1,2]
C1300638
Discharge Disposition
Description

Should be populated for Inpatient Hospital Stay (IP) and Non-Acute Institutional Stay (IS) encounter types. May be populated for Emergency Department (ED) encounter types. Should be missing for ambulatory visit (AV or OA) encounter types.

Data type

text

Alias
UMLS CUI [1]
C1550390
Discharge Status
Description

Should be populated for Inpatient Hospital Stay (IP) and Non-Acute Institutional Stay (IS) encounter types. May be populated for Emergency Department (ED) encounter types. Should be missing for ambulatory visit (AV or OA) encounter types.

Data type

text

Alias
UMLS CUI [1]
C0586514
3-digit Diagnosis Related Group
Description

Diagnosis Related Group. Should be populated for IP and IS encounter types. May be populated for ED encounter types. Should be missing for AV or OA encounters. Use leading zeroes for codes less than 100.

Data type

integer

Alias
UMLS CUI [1]
C0011928
DRG code version
Description

DRG code version. MS-DRG (current system) began on 10/1/2007. Should be populated for IP and IS encounter types. May be populated for ED encounter types. Should be missing for AV or OA encounters.

Data type

integer

Alias
UMLS CUI [1,1]
C0333052
UMLS CUI [1,2]
C0011928
Admission Source
Description

Should be populated for Inpatient Hospital Stay (IP) and Non-Acute Institutional Stay (IS) encounter types. May be populated for Emergency Department (ED) encounter types. Should be missing for ambulatory visit (AV or OA) encounter types.

Data type

text

Alias
UMLS CUI [1]
C1959907
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Similar models

Sentinel Common Data Model Encounter

1 forms
Name
Type
Description | Question | Decode (Coded Value)
Data type
Alias
Item Group
Encounter
C1512346 (UMLS CUI-1)
Patient ID
Item
Unique member identifier
text
C2348585 (UMLS CUI [1])
Encounter ID
Item
Unique encounter identifier
text
C1512346 (UMLS CUI [1,1])
C1300638 (UMLS CUI [1,2])
Admission Date
Item
Admission Date
date
C1302393 (UMLS CUI [1])
Discharge Date
Item
Discharge Date
date
C2361123 (UMLS CUI [1])
Provider ID
Item
Unique provider identifier
text
C1138603 (UMLS CUI [1,1])
C1300638 (UMLS CUI [1,2])
Zip Code
Item
Geographic location (3 digit zip code): Facility Location
integer
C0421454 (UMLS CUI [1])
Item
Encounter Type
text
C0545082 (UMLS CUI [1])
Visit Type
Code List
Encounter Type
CL Item
Ambulatory Visit (AV )
CL Item
Emergency Department (ED )
CL Item
Inpatient Hospital Stay (IP )
CL Item
Non-Acute Institutional Stay (IS )
CL Item
Other Ambulatory Visit (OA )
Centre ID
Item
Servicing provider identifier
text
C0019994 (UMLS CUI [1,1])
C1300638 (UMLS CUI [1,2])
Item
Discharge Disposition
text
C1550390 (UMLS CUI [1])
Discharge Disposition
Code List
Discharge Disposition
CL Item
Discharged alive (A )
CL Item
Expired (E )
CL Item
Unknown (U )
Item
Discharge Status
text
C0586514 (UMLS CUI [1])
Discharge Status
Code List
Discharge Status
CL Item
Adult Foster Home (AF )
CL Item
Assisted Living Facility (AL )
CL Item
Against Medical Advice (AM )
CL Item
Absent without leave (AW )
CL Item
Expired (EX )
CL Item
Home Health (HH )
CL Item
Home / Self Care (HO )
CL Item
Hospice (HS )
CL Item
Other Acute Inpatient Hospital (IP )
CL Item
Nursing Home (Includes ICF) (NH )
CL Item
Other (OT )
CL Item
Rehabilitation Facility (RH )
CL Item
Residential Facility (RS )
CL Item
Still In Hospital (SH )
CL Item
Skilled Nursing Facility (SN )
CL Item
Unknown (UN )
DRG
Item
3-digit Diagnosis Related Group
integer
C0011928 (UMLS CUI [1])
Item
DRG code version
integer
C0333052 (UMLS CUI [1,1])
C0011928 (UMLS CUI [1,2])
DRG version
Code List
DRG code version
CL Item
CMS-DRG (old system) (1 )
CL Item
MS-DRG (current system) (2 )
Item
Admission Source
text
C1959907 (UMLS CUI [1])
Admission Source
Code List
Admission Source
CL Item
Adult Foster Home (AF )
CL Item
Assisted Living Facility (AL )
CL Item
Ambulatory Visit (AV )
CL Item
Emergency Department (ED )
CL Item
Home Health (HH )
CL Item
Home / Self Care (HO )
CL Item
Hospice (HS )
CL Item
Other Acute Inpatient Hospital (IP )
CL Item
Nursing Home (Includes ICF) (NH )
CL Item
Other (OT )
CL Item
Rehabilitation Facility (RH )
CL Item
Residential Facility (RS )
CL Item
Skilled Nursing Facility (SN )
CL Item
Unknown (UN )
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